Logistics Executive Assistant Job Description: What CEOs Need to Write
A well-crafted job description is the foundation of a successful logistics EA hire. It attracts candidates with the right background, signals the seriousness of the organization, and establishes expectations that carry forward into the working relationship. A weak or generic job description produces a weak candidate pool.
This resource provides a complete framework for writing a logistics executive assistant job description, including template language you can adapt, qualification criteria, and compensation benchmarking.
The Purpose of a Strong Job Description
Before the template, it helps to understand what a great logistics EA job description accomplishes:
It attracts candidates who have relevant industry experience by signaling that the role requires logistics knowledge, not just general administrative skills.
It filters out candidates who are looking for a standard administrative role by communicating the pace, complexity, and judgment requirements of supporting a logistics CEO.
It communicates the organization’s culture and standards, helping candidates self-select based on whether they are a genuine fit for the environment.
It establishes the role’s scope and authority clearly, reducing ambiguity in the subsequent hiring conversation.
Template: Logistics Executive Assistant Job Description
Position Title: Executive Assistant to the CEO
Company: [Company Name]
Location: [Location / Remote / Hybrid]
Compensation: [Salary Range] plus [Benefits Summary]
About the Role
[Company Name] is seeking an exceptional executive assistant to support our CEO in a fast-paced logistics and supply chain environment. This role is designed for a highly organized, proactive professional who thrives in a complex operational context and is committed to enabling executive effectiveness at the highest level.
The EA will serve as the CEO’s primary operational support partner: managing the executive’s calendar, communications, travel, and key stakeholder relationships with the judgment, discretion, and precision that a senior leadership role requires.
Responsibilities
Calendar and Schedule Management
- Own the CEO’s calendar across all platforms, managing meetings, travel, and blocked time for strategic work
- Evaluate meeting requests critically and make scheduling recommendations that reflect the CEO’s stated priorities
- Coordinate across time zones with domestic and international freight partners, customers, and industry contacts
- Manage recurring check-ins with key carrier partners, customers, board members, and the senior leadership team
Communications Management
- Manage the CEO’s inbox, triaging and routing communications based on a clear escalation framework
- Draft professional correspondence on behalf of the CEO with stakeholders including carrier partners, customers, investors, and board members
- Maintain systematic follow-up on all commitments and outstanding action items
- Prepare and distribute meeting notes and action summaries to relevant stakeholders
Travel Coordination
- Plan and book all business travel including flights, hotels, ground transportation, and relevant documentation
- Prepare comprehensive travel itineraries for all business trips
- Manage international travel requirements including visa applications, customs documentation, and international communications
- Process travel expense reports accurately and on schedule
Meeting Preparation and Follow-Through
- Prepare briefing materials for all significant meetings including background on attendees, relevant data, relationship context, and desired outcomes
- Manage all logistical aspects of meetings the CEO hosts
- Capture action items from meetings and track completion
Stakeholder and Vendor Coordination
- Serve as the CEO’s operational representative with key vendors and service providers
- Manage administrative aspects of carrier, 3PL, and technology vendor relationships
- Coordinate with the EA/administrative staff of key external partners
Project Support
- Provide coordination support for strategic initiatives led by the CEO
- Track project milestones, flag issues for executive attention, and maintain status visibility
- Support board and investor relations coordination
Qualifications
Required:
- 5+ years of experience in executive assistant or senior administrative roles
- Demonstrated track record of supporting C-suite executives in complex, fast-paced environments
- Exceptional written and verbal communication skills
- Proven organizational skills and the ability to manage multiple high-priority tasks simultaneously
- Professional discretion and the judgment to handle sensitive information appropriately
- High proficiency with productivity tools: Microsoft 365, Google Workspace, and project management platforms
Preferred:
- Prior experience in logistics, supply chain, transportation, or related industries
- Familiarity with freight industry terminology and operations
- Experience supporting executives who travel frequently
- Background with logistics-specific technology platforms
What We Offer
[Company Name] offers a competitive compensation package including base salary of [$X to $Y], comprehensive health benefits, [retirement contributions], [additional benefits]. This role is [on-site / hybrid / fully remote].
Tailoring the Job Description for Your Organization
The template above is a starting point. Every logistics company has specific characteristics that should be reflected in the job description:
Company size and stage. A startup logistics company needs an EA who is comfortable in ambiguity and can handle a broader scope of responsibilities. An established enterprise needs an EA who is comfortable with structured processes and high stakeholder complexity.
Travel intensity. If the role involves supporting a CEO who travels 30%+ of the time, this should be stated explicitly. It is a significant factor for candidates and filtering for it early saves time for both parties.
Industry specialization. A freight brokerage, a last-mile delivery company, a global 3PL, and a customs brokerage all have different knowledge requirements. The more specific your job description about the industry context, the better your candidate pool will be.
Remote versus on-site. Be direct about the location requirements. Many logistics CEOs prefer or require an on-site EA; others work effectively with a virtual model. Candidates need clarity to evaluate the opportunity honestly.
Compensation Benchmarking
According to McKinsey, competitive compensation is among the most critical factors in attracting high-quality talent to demanding roles. For logistics executive assistants supporting CEOs:
Entry to mid-level (3 to 5 years experience): $55,000 to $75,000 annually Senior (5 to 10 years, logistics experience): $75,000 to $100,000 annually Senior with significant C-suite tenure in logistics: $100,000 to $130,000 annually
These figures are market rate for major metropolitan areas. Adjust for your geography and the specific demands of the role.
For more, see what to look for. For the complete skill profile to evaluate against, read EA skills for logistics.
Common Mistakes in Logistics EA Job Descriptions
Too generic. A job description that could apply to any administrative role will not attract candidates with logistics-specific experience and aptitude. Use industry-specific language throughout.
Under-specifying the scope. Candidates need to understand the full scope of the role to evaluate it accurately. Be specific about responsibilities; vagueness breeds misaligned expectations.
Unclear compensation. Including a compensation range (or at minimum, a directional indicator) dramatically increases the quality of candidate response. Job descriptions without compensation information generate high application volume from candidates who may not be appropriate for the role.
Omitting working style context. If the CEO travels 40% of the time, works from 7 AM to 7 PM, and expects an EA who is reachable outside standard hours, candidates should know this before applying. Surprises in the role create fast turnover.
Invest the time to write a strong job description. It is the first communication a potential EA receives from your organization, and it sets the tone for everything that follows.
Related Reading
For further context, explore Logistics Executive Assistant Monthly Cost: Complete Pricing Breakdown and Logistics Executive Assistant Service Comparison: Which Is Right for Your Business?.